Academic Imaging Associates

Digital Imaging, Technology & Services
For Libraries, Archives, Museums & Scientific Institutions

ACADEMIC IMAGING ASSOCIATES

LIBRARY, WORKFLOW & METADATA NEEDS ASSESSMENT FORM

Matching the correct tools to the tasks necessary for accomplishing a job is critical. This form is intended to help us help you by pointing you in the right direction in terms of equipment and cost, and starting a dialog which can lead to alternative ideas and creative solutions.

As with any form, this one will miss nuances. But remember that AIA has consulted on, designed and installed digital imaging labs and workstations in many institutions, and has been active in digital imaging since 1992, so we have a substantial experiential database to share, are under no contractual relationship with a given manufacturer and have no inventory concerns.

We will only contact you if you make that request, and we will return our basic recommendations and comments to you within a few days.

For those of you who need to meet a 1-48 hour deadline for a grant or budget submittal (never happens, right?) just call or email for an immediate response.

 

The laws of physics make it impossible for us to respond to you without the information below.

Contact Information

1. * Required information
2. *Name
3. Title
4. Affiliation
5. *Phone
6. Fax
7. Email
8. Address
9. City
10. State
11. Please Contact Me: (I understand my information, name, address, etc. will be held confidential and will not be sold or shared with other organizations).
12. Yes
13. No

I. Type of Material to be Scanned

Check all that apply:

1. General Circulation Books
2. Newspapers
3. Scrapbooks
4. Bound Replaceable Documents
5. Bound Irreplaceable Documents
6. Rare Books, Special Collections

Purpose of Digitization:

1. Archival
2. Preservation
3. Conservation
4. Electronic Content Dissemination
5. Print
6. Reproduction

II. Approximate Volume of Scans

Number of pages to be scanned

1. Less than 500
2. 500-5,000
3. 5,000-15,000
4. 15,000-30,000
5. 30,000+

Number of volumes to be scanned

1. Less than 500
2. 500-5,000
3. 5,000-15,000
4. 15,000-30,000
5. 30,000+

III. Handling

Does scanning need to be done at your location?

1. Yes
2. No

Does material require special handling?

1. Yes
2. No
3. Comments:

Can material go through an automatic page feeder or robotic page turner?

1. Yes
2. No

Can glass be used to hold pages down?

1. Yes
2. No

Meta Data

To be created before scanning

1. Yes
2. No

To be created after scanning

1. Yes
2. No

Form of Meta Data

1. Mets
2. Mods
3. Dublin Core
4. Other

Content Management

Is there a CMS in place?

1. Yes
2. No

If so, which one?

The bindings are:

1. Brittle
2. Tight
3. Brittle & Tight

Can the volumes be unbound and rebound?

1. Yes
2. No

IV. Determining Resolution Requirements

RGB Color?

1. Yes
2. No

Minimum acceptable bit depth:

1. 8
2. 12

Black/White, Grayscale:

1. BW
2. Grayscale
3. RGB

Use: (Check all that apply)

1. Web
2. ILL
3. Traditional/Litho (at original size)
4. Inkjet/Laser
5. Archive/Preservation
6. OCR
7. All

Mathematical standards if any

Minimum acceptable PPI:

1. 280
2. 300
3. 400
4. 600

Minimum acceptable DPI for printers:

1. 280
2. 300
3. 400
4. 600

Largest acceptable pixel dimensions (e.g. number of pixels high x number of pixels wide)

Most common reproduction size required

What is the most common book size to be scanned?

1. --Choose one from list-- A7 (4.13 X 2.91") A6 (5.83 X 4.13") A5 (8.27 X 5.83") A4 (11.69 X 8.27") A3 (16.69 X 8.27") A2 (23.39 X 16.54") A00

What is the most common largest sized book to be scanned?

1. --Choose one from list-- A7 (4.13 X 2.91") A6 (5.83 X 4.13") A5 (8.27 X 5.83") A4 (11.69 X 8.27") A3 (16.69 X 8.27") A2 (23.39 X 16.54") A00

What is the most common smallest sized book to be scanned?

1. --Choose one from list-- A7 (4.13 X 2.91") A6 (5.83 X 4.13") A5 (8.27 X 5.83") A4 (11.69 X 8.27") A3 (16.69 X 8.27") A2 (23.39 X 16.54") A00

V. Imaging Considerations

Is curvature correction required?

1. Yes
2. No

Is image quality paramount?

1. Yes
2. No

Color management system in place?

1. Yes
2. No

Does color capture have to be as accurate as possible or "representational" of the original?

1. Accurate
2. Representational

Is it important to capture the aesthetics as well as the legibility of the content?

1. Yes
2. No

VI. Current Capabilities

Staff level of expertise in photography/scanning:

1. Novice
2. Professional
3. Professional with digital experience

Staff level of expertise in image processing software (e.g. Photoshop):

1. Novice (work-study, volunteers, library staff)
2. Professional
3. Professional with digital experience
4. Black Belt in Photoshop

VII. Physical Space

1. Describe the physical space - size of room, height of ceiling, obstructions, ventilation, color of walls, ambient lighting, etc.
2. Number of dedicated circuits and amperage
3. Number of 15-Amp outlets
4. Number of 20-Amp outlets

Other Comments

Targeted Budget Level:

1. 5-10K
2. 10-15K
3. 15-25K
4. 25-35K
5. 35-45K
6. 45-70K
7. 70-100K
8. 100-200K
9. 250K+
10. Make sure your contact information is complete(Name & Phone required)

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Academic Imaging Associates
A Subsidiary of Equinox Imaging Network, Inc.
P.O. Box 192 | 172 Carlen Street
Manchester Center, VT 05255
staff@academicimaging.com

Phone: 802-362-3169 | Fax: 800-375-0826 | West Coast Office: 650-348-2525