Academic Imaging Associates

Digital Imaging, Technology & Services
For Libraries, Archives, Museums & Scientific Institutions

ACADEMIC IMAGING ASSOCIATES

OUTSOURCING NEEDS ASSESSMENT FORM

Matching the correct tools to the tasks necessary to accomplish a job is critical. This form is intended to help us help you by pointing you in the right direction in terms of equipment and cost, and starting a dialog which can lead to alternative ideas and creative solutions.

As with any form, this one will miss nuances. But remember that AIA has consulted on, designed and installed digital imaging labs and workstations in many institutions, and has been active in digital imaging since 1992, so we have a substantial experiential database to share, are under no contractual relationship with a given manufacturer and have no inventory concerns.

We will only contact you if you make that request, and we will return our basic recommendations and comments to you within a few days.

For those of you who need to meet a 1-48 hour deadline for a grant or budget submittal (never happens, right?) just call or email for an immediate response.

 

The laws of physics make it impossible for us to respond to you without the information below.

Contact Information

1. * Required information
2. *Name A value is required.
3. Title
4. Affiliation
5. *Phone
   (xxx) xxx-xxxx A value is required.Invalid format.
6. Fax
7. Email
8. Address
9. City
10. State
11. Please Contact Me: (I understand my information, name, address, etc. will be held confidential and will not be sold or shared with other organizations).
12. Yes
13. No

I. Type of Material to be Scanned

Check all that apply:

1. Books
2. Rare Books
3. Flat Art
4. Glass Plates
5. Slides
6. Newspapers
7. Scrapbooks
8. Replaceable Documents
9. Fine Art
10. Sculpture
11. Artifacts
12. Fossils
13. Maps
14. Engineering Drawing
15. 3D Reliefs
16. Rock & Mineral Samples
17. Posters
18. Live Subjects
19. Demanding, Special, Extraordinary Photographic Challenges
20. Architectural
21. Please Describe (include approximate size and location)
22. Panorama
23. Please Describe (include approximate size and location)
24. Virtual Tour/Reality/Training
25. Please Describe (include approximate size and location)
26. Oversized Art Murals
27. Please Describe (include approximate size and location)
28. Ceilings
29. Please Describe (include approximate size and location)
30. Roll Outs
31. Please Describe (include approximate size and location)
32. Other
33. Please Describe (include approximate size and location)

Purpose of digitization:

1. Archival
2. Preservation
3. Conservation
4. Electronic Content Dissemination
5. Print
6. Reproduction

II. Approximate Volume of Scans

Number of pages to be scanned

1. Less than 500
2. 500-5,000
3. 5,000-15,000
4. 15,000-30,000
5. 30,000+

III. Handling

Does scanning need to be done at your location?

1. Yes
2. No

Does material require special handling?

1. Yes
2. No
3. Comments:

What is the most common largest sized book to be scanned?

1. --Choose one from list-- A7 (4.13 X 2.91") A6 (5.83 X 4.13") A5 (8.27 X 5.83") A4 (11.69 X 8.27") A3 (16.69 X 8.27") A2 (23.39 X 16.54") A00

What is the most common smallest sized book to be scanned?

1. --Choose one from list-- A7 (4.13 X 2.91") A6 (5.83 X 4.13") A5 (8.27 X 5.83") A4 (11.69 X 8.27") A3 (16.69 X 8.27") A2 (23.39 X 16.54") A00

IV. Output

1. Web
2. Traditional/Litho (at original size)
3. Inkjet/Laser
4. Archive/Preservation
5. Make sure your contact information is complete(Name & Phone required)

Other Comments

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Academic Imaging Associates
A Subsidiary of Equinox Imaging Network, Inc.
P.O. Box 192 | 172 Carlen Street
Manchester Center, VT 05255
staff@academicimaging.com

Phone: 802-362-3169 | Fax: 802-362-0760 | West Coast Office: 650-348-2525